Wait to send the letter until 30 days after you move out. If it has already been 30 days, send it right away.
You can send it in one of two ways:
- By certified mail with a return receipt; or
- By regular mail (you will not receive any return receipt).
If you send by certified mail with a return receipt, you will get a receipt showing that your landlord got your letter. But, sending a letter this way can cause a delay before the landlord gets the letter. This is because the landlord, or someone who works for them, has to receive it in person. The mail carrier cannot leave it in the landlord's mailbox.
If you decide to send by certified mail, take the letter to the post office and fill out the forms for this kind of delivery. There will be an extra charge. Once your letter has been delivered, you will get a green postcard (the return receipt) in the mail. Keep that green postcard as proof that your landlord got your letter.
If your landlord does not accept the letter, the post office will mail it back to you. You should keep this returned letter in case you need to prove that you tried to send the letter to your landlord. You should also then send another copy of your letter to your landlord by regular mail.